Step By Step Guide: 4 Eventbrite Email Templates For Driving Attendance

In the current marketing climate, someone can easily unsubscribe from your mailing list at the drop of a hat, so rather than risk alienating potential show attendees with banal, generic emails, we here look at four alternatives guaranteed to engage your audience.

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Guest post by Sophia Vaccarro of Eventbrite

These days, it doesn’t take much for someone to unsubscribe from your mailing list. So why jeopardize all your hard work by sending your fans generic event emails that fall flat?

Event-goers want content that’s tailored to their preferences. You can deliver exactly that thanks to tools like Eventbrite, where you can easily create and manage audience segments, email sends, and performance metrics all in one place. so.

Here’s a breakdown of how to send better emails that drive attendance in Eventbrite.

You’re not the only event clamoring for people’s attention via email. To stand out in an event-goer’s busy inbox, your event emails need to be concise and compelling. Here are four email templates that can help.

Template #1: Ticket or registration sales launch

Use this email template when you’ve just published your event page and sales have launched.

Pro tip: Not offering early bird tickets? You can send the same email without mentioning a discount. Maintain the sense of urgency by swapping in a sentence like, “Last year tickets sold out in one week, so don’t miss out!”

Template #2: Pre-event announcement

Use this template when you’re about a month away from your event and have a new announcement (about your lineup or location, for example) to share.

Pro tip: Providing the basic logistical information about your event at the very top of your email will help readers make a decision quickly. For those who need more convincing, include additional information about the event below the fold.

Template #3: Urgency-driven email

Use this template when your ticket or registration prices are about to go up. Or, if prices aren’t going up but you still need to drive urgency, use it to warn event-goers that tickets or registrations are close to selling out — after all, “close” is relative.

Pro tip: If prices aren’t going up and tickets aren’t selling out, you can create your own urgency. Offer a discount code that is only applicable for the first 100 users, then watch as event-goers race to snag the special offer.

Template #4: Post-event thank you and survey

Use this template when you’re less than one week post-event and ready to collect feedback.

Pro tip: Once an event-goer has come to your event, it’s time to send a more personal email. Personalizing a subject line with the recipient’s name or city can increase open rates by 20%, according to a 2014 study by marketing analytics firm Retention Science.

Send these emails in Eventbrite

When you use Eventbrite, managing and sending emails to registered attendees is easy. And if you need to send emails to people who are invited, but haven’t yet registered, you can also send out additional email invitations under “Invite & Promote” to engage your whole list.

To get started, log in to your account and follow these eight steps:

1. Go to your “Manage Events” page
2. Select “Email Attendees”
3. Choose “Create New Attendee Email”
4. Update the fields and the message preview
5. Edit the message of your email
6. Test your email
7. Select when you want to send your email
8. Save!

Ready to take these templates and tips for a spin? Log in to your Eventbrite account and flex your new email skills today.

Sophia Vaccarro: Bay Area native, snake enthusiast, and live music lover Sophia writes fantasy books for young adults and blogs for Eventbrite. So far there has not been much crossover, but only time will tell.